NEWPORT HARBOR Yacht Club - Yacht Racing Director

Title: Race Director

Reports to: General Manager, in collaboration with the Board of Directors and Fleet Captain.

Supervises: Supervisory duties include Race Administrator and waterfront responsibilities in collaboration with Junior Sailing Office and boat department.

The Race Director also works in close collaboration with member committees including Yacht Racing Council, Race Committee Chair, Regatta Chairs, Regatta Volunteers, Protest Committee, Challenge Committee, Trophy Committee, and other Staff Departments including: junior sailing office, boat department, food & beverage, accounting office, and marketing communications.

1. Education and/or Experience
1. High School diploma or higher education required. College degree preferred.
2. At least 5 years sailing experience. Involvement in racing preferred.
3. Proficiency in Microsoft Office (Outlook, Word, Excel) and Google Suite applications.
4. Ability to operate powerboats (outboard and inboard propulsion), understanding of coastal navigation a plus.

2. Core Competencies and Expectations

1. Highly organized, enjoys building and orchestrating teams, creates and manages an extensive library of race documents.
2. Ability to facilitate collaborative review of racing documents (Notice of Race, Sailing Instructions, amendments, and other notices).
3. Coordinate and support race committees, judges, umpires and racers in their respective roles prior to, during, and following regattas.
4. Familiar with various sailing formats: one-design, inshore, offshore, handicap fleet, and team racing.
5. Drive to develop expertise and experience to participate in leadership of race management at the local/regional/national level.

3. Job Summary (Essential Functions)
   The Race Director plans and executes regattas and other waterfront functions at NHYC, including but not limited to: race publicity, race documentation, volunteer personnel coordination, and equipment management. They also operate in liaison with all departments at the club to communicate club operations to the membership, including working with event chairs to determine advertising and registration needs for club events. Must be able to work a flexible schedule with occasional extended hours based on needs of the department and regattas. Should possess a high degree of diplomacy , personal integrity and discipline while working with a private club membership in a variety of formal and informal settings at the club, off-property and afloat.

4. Job Tasks/Duties – Race Director

1. Coordinate upcoming race calendar for the year. Currently done on an annual basis, but portions could be completed prior to year-end so that member functions and NHYC social events can be planned.
2. Prepare Notice of Race and registration information, Sailing Instructions, Amendments, and publish race results promptly.
3. Obtain all necessary permits from governmental agencies to host regattas.
4. Coordinate with member volunteers, including PRO, and liaison for housing, judges, and regatta events.
5. Maintain and organize race committee equipment and supplies, ensure race committee boats are properly outfitted and provisioned during regattas.
6. Assist with on-the-water execution of regattas.
7. Provide support to Jury secretary during major regattas.
8. Maintain select historical records, including perpetual trophies.
9. Maintain member achievement log for preparation of annual awards
10. Responsible for entry to challenge events in coordination with Fleet Captain. Support travel logistics and funding from Race budget.
11. Responsible for management and oversight of the yacht racing budget - including hosted events, challenge events, yacht racing equipment, and supplies.