OFFICE MANAGER JOB DESCRIPTION
Scope: The Office Manager handles the overall operations of the business office;
v Smooth operation of the back office includes, but is not limited to:
Ø All phases of Accounts Receivable & Accounts Payable
Ø Timely account invoicing, check preparation and mailing.
Ø Coordinating with vendors and club members regarding billings and collections.
Ø Bookkeeping & Cash Management.
Ø Prepare financial reports and analyses as required, monthly/annual basis.
Ø Regulatory Reporting and Filing.
Ø Miscellaneous on-going back-office administrative tasks.
Duties include, but are not limited to:
1) Accounts Receivable including,
a) Prepare & bill member dues & marina fees for the following year
b) Calculate fees, installments, post credits
c) Charge accounts for all member activity held during the year.
d) Prepare monthly AR statements to members.
2) Accounts Payable:
a) Enter invoices into accounting system.
b) Get approval for payments & cut checks.
c) Reconcile any monthly statements.
d) Post petty cash for payment.
e) Various business, property, and licensing fees/taxes
a) Prepare monthly financials
b) Post payroll & payroll invoice.
c) Post month end entries.
d) Pay monthly sales tax and any deposits for income tax.
e) Post adjustments for inventory.
f) Balance checking, reconcile balance sheet accounts.
g) Prepare & post year end entries.
h) Prepare material for review by accountant.
4) General Administration:
a) Prepare annual office budget to be submitted to Treasurer.
b) Member communication
c) Reconcile daily cash drops, fuel calculations, prepare bank deposit.
d) All office supplies and inventory are to be maintained to support the demands of the membership in a timely fashion.