Operations Manager

Peninsula Youth Sailing Foundation
101 Westpoint Harbor Dr.
Redwood City, CA 94063
United States

Industry
Sailing Management
Job Start Date
5/10/2024
Housing Provided
No
Pay
From $70,000 To $80,000
Per Year    
Employment Type
Full Time
Work Schedule
Full-Time
Travel
No Travel

Job Description

Position: Operations Manager 

Reports to: Executive Director

Location: Redwood City, CA/Hybrid, 2-3 days on site required 

Position Type: Full-time (~ 40 hours per week)

Organizational Background: PYSF is a non-profit organization focused on the education and enrichment of youth in SanFranciscoBay. We have over 60 sailboats and 10 safety boats in our fleet to assist in our mission. Our staff is comprised of five full time employees and an additional 20 seasonal hires. The program sees just over 150 students over the school year, and an additional 200 kids over the summer months.

PYSF’s mission is to provide a comprehensive sailing program for all youth in the Bay Area. From learn-to-sail to national travel teams, our classes stress safety and cultivate the values of character, community and competitiveness. Our program instills lifelong enjoyment and stewardship of our waterways, ocean space and world environment. Join our team and make a difference mentoring local youth!

Key Responsibilities:

  •  Plan, schedule and take notes for regular operational meetings and other all-staff meetings as required;
  • Maintain facilities efficiency by planning and implementing systems, layouts, storage management, and equipment/services procurement to ensure they support staff productivity;

  •  Greet and host incoming visitors, parents, sailors, BOD and donors when in the office. Display PYSF values in all interactions;

  • Manage relationships with relevant office vendors and service providers;

  •  Answer incoming phone calls and emails, route, and provide follow up communication as necessary;

  • File important documentation in office and virtually in shared drives and coordinate with the appropriate staff for signatures and approvals;

  •  Coordinate monthly credit card expense reconciliations and facilitate the collection of receipts and supporting documents;

  • Perform record-keeping for accounts payable and receivable

  • Assist with registering participants in classes and regatta events

  • Coordinate and validate employee and contractor expense reimbursements and assist with travel related bookings and travel expense reporting

  •  Maintain and safeguard confidential personnel records

  • Perform Payroll bi-monthly

Relevant Experience and Skills:

●  Fluency in English;

●  Bachelor’s degree in finance or a minimum of 5 years of experience in Office

Management and/or accounting; QuickBooks experience a plus.

●  Highly organized, with a strong attention to detail;

●  Experience using cloud-based collaborative software including Google Drive,

e-mail, etc.;

●  Good verbal and written communication skills;

●  Experience with the Google Workspace preferred;

●  Ability to operate in and enjoy a collaborative, team-oriented culture;

●  Strong natural alignment with PYSF values

●  Non-profit experience desired

PYSF’s Non-Discrimination Policy: PYSF is committed to the principles of being an equal opportunity employer (EOE). PYSF’s organizational policies, practices, programs, activities and decisions regarding employment are not based on a person’s race, color, sex, age, sexual orientation, gender identity, religion, national origin, disability, veteran status, parental status, housing status, or other protected status, in accordance with applicable law. Black, Indigenous, people of color, women, individuals identifying with the LGBTQIA+ community, or members of other underrepresented groups in the conservation sector are strongly encouraged to apply.

Job Requirements
Relevant Experience and Skills:

●  Fluency in English;

●  Bachelor’s degree in finance or a minimum of 5 years of experience in Office

Management and/or accounting; QuickBooks experience a plus.

●  Highly organized, with a strong attention to detail;

●  Experience using cloud-based collaborative software including Google Drive,

e-mail, etc.;

●  Good verbal and written communication skills;

●  Experience with the Google Workspace preferred;

●  Ability to operate in and enjoy a collaborative, team-oriented culture;

●  Strong natural alignment with PYSF values

●  Non-profit experience desired
Employer
Molly Vandemoer
101 Westpoint Harbor Dr.
Redwood City CA 94063
United States

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