Sailing Program Director

Job Summary/Objective

The OYC's Junior Sailing Program (JSP) has been teaching sailing since 1947 and became a recreational day camp in 2012. As a day camp, it complies with regulations of the MA Department of Public Health (MA DPH 105 CMR 430.00) and is licensed by the Orleans Board of Health and follows a specific Policy & Procedure document which has been approved by the Orleans Board of Health. The program is comprised of different levels of instruction which use Opti's, Capri's, Precisionl5's & 420's. Instruction is based on U.S. Sailing standards.

The Junior Sailing Program & Camp Director (JSP&CD) is responsible for oversight of the sailing program's operations, performance and planning while maintaining compliance and permitting by the local Board of Health and other state or federal authorities governing recreational camp regulations. The JSP&CD must demonstrate a consistently positive attitude and have a sense of humor in a fast paced environment which has frequent interruptions. This job is a combination of physical and administrative work and takes place both indoors in office settings and outside in various weather conditions

The JSP&CD will maintain an environment for both staff and students that prioritizes safety, learning and fun while demonstrating the JSP's mission and values of teamwork, good sportsmanship, honesty, courtesy and consideration.

Reporting: The JSP&CD reports directly to the Vice Commodore and in his/her absence the Commodore then the Rear Commodore in that order. This position also works closely with the OYC Administrator. The JSP&CD's evaluation is performed jointly by the three OYC Commodores.

Expected Hours of Work & Benefits: This is a full-time salaried position for 40+ hours/week (early-June to mid/late­ August) and is to be on site at all times during the program's operation. Schedule includes some weekends, early mornings or evening hours depending on circumstances/needs. Some work is expected in the off months for wrap up reporting, next season planning, preparation, budgeting, & staffing as/when needed. If the JSP&CD is to absent for over 12 consecutive hours from the Camp for any reason, the Vice Commodore is required to be onsite and fulfill the JSP&CD's duties. No benefit package is offered. Sick time is accrued/awarded per current MA regulations after initial 90 days of service.

Physical Demands: This position is required to perform administrative duties and outdoor activities in various environmental conditions. It also requires the ability to lift up to 50 pounds.

Responsible for JSP programming and curriculum:

• Oversee Instructor scheduling, absences, class coverage
• Meet with instructors daily re: daily planning, relevant issues
• Review and submit Instructor time sheets
• Assist Instructors with lesson planning and foster their development as Instructors
• With JSP staff, coordinate activities such as Pirate Day, Outer Beach picnics, Olympics, Regattas, etc.
• Organize Awards Night - arrange for RSVP notices, video, presentations, and trophies
• Schedule private lessons and submit monies to JSP&CD
• Assist Instructors with JSP participant evaluations/advancement if needed
• Communicate evaluations with students/parents and note for the following year
• Assist Race Coach with organizing, support, planning/attending racing/regattas (Thursday Races, SMSA, etc.)
• Maintain regatta results/Instructor award recommendations and order awards/trophies accordingly
• Coordinate/implement annual JSP Pot Luck Supper and Awards Night
• Contribute to team effort by assisting other staff members as and when needed
• Adheres to and executes on student discipline plan as needed

Responsible for JSP extra-curricular activities:

• Organize JSP Town of Orleans Fourth of July parade entry and student's participation rosters
• Oversee staffing of JSP weekly Tuesday night activities and Wednesday open sail periods
• Collect related monies and receipts and submit to Club Administrator

Responsible to communicate with parents:

• Conducts the weekly Monday morning Beginner parent and new student welcome and JSP overview meetings
• Notify parents of attendance issues, medical issues or necessary parent notifications
• Resolve student/parent issues, complaints, note suggestions
• Creates and/or offers feedback to all communications with parents - electronic, USPS and notices send home during the program

Responsibilities as Aquatics Director:

• Oversee/conduct student swimming evaluations and be daily Lifeguard on Duty

Responsibilities as Health Care Supervisor:

• Provide First Aid and record student/staff injuries, medical conditions, treatments, etc. in designated JSP Medical Log
• Work under direction of Camp Health Care Consultant in the development and execution of JSP's Health Care Policies which includes the first aid and emergency care procedures, storage/administration of medications, care of mildly ill campers, administration of medication and the procedures for providing emergency health care and is spelled out in the OYC JSP Illness Medication, Emergency Treatment Policy document and the OYC JSP Medication Storage-Administration Authorization.

Work with OYC Administrator who is responsible for:

• Administrative tasks relating to managing the Junior Sailing Program
• Renewing Annual Camp permit and related town/state paperwork
• Keeping accurate Registration database/Invoicing/Payment Records
  • Confirm placement and send appropriate confirmation information
  • Process approved expenses, collect activities/sales monies
  • Track repeat students, levels, classes, referral information
• Communicating program information to members, parents and public.
• Assisting with issues, budgets, etc. when needed
• Facilitating JSP website updates
• Assisting with JSP application & Brochure updating, preparation & distribution
• Providing On-shore radio/equipment support when needed
• Maintaining complete JSP staff employment records
• Vetting of Staff & Volunteer & Member CORI/SORI, reference checks, medical documents, etc.
• Processing & distributing weekly payroll