Promote small boat sailing in the heart of the city
The Manager serves as the operational and administrative leader of Willamette Sailing Club, overseeing the club’s day-to-day activities, events, and maintenance. As the face of WSC, the Manager ensures an exceptional member experience, operational excellence, and the long-term sustainability of the club. This is a dynamic role requiring hands-on skills, basic finance and billing experience, basic facility operations, small event management, and a commitment to fostering a welcoming community. The Manager works very closely with the full-time Sailing Program Director, Head Coach, and part-time Dock Master along with seasonal coaching staff.
About Willamette Sailing Club (WSC)
Established in 1961, Willamette Sailing Club (WSC), a 501(c)7 non-profit, is Portland’s premier institution for small-boat sailing. Located just five minutes south of downtown on the Willamette River, WSC provides a vibrant and welcoming community for sailors of all ages and skill levels. The facilities include a beautiful modern floating clubhouse, boathouses, docks, launch ramp, boat storage lot, and associated facilities. With a mission to promote small-boat sailing, we offer robust programming including learn-to-sail classes, regattas, and social events that foster a lifelong love of sailing.
Key Attributes
- Enthusiastic, welcoming, and approachable with a member-focused mindset.
- Highly organized and detail-oriented, capable of managing multiple priorities.
- Proactive problem-solver with a hands-on attitude.
- Skilled in fostering inclusivity and community engagement.
Compensation and Benefits
- Base salary $52,500 - $62,500 depending on experience, plus possible performance bonus
- Health, dental, and vision insurance. Employer-match IRA savings account.
- Paid time off and holidays
- Professional development opportunities
- A vibrant, dynamic, and flexible (in off-season) work environment
- An opportunity to learn how to sail or to sail more, and get out on the water!
Full Position Detail:
Operations (~70%)
Membership Management
- Act as the primary point of contact for membership inquiries, onboarding, and ongoing support.
- Maintain accurate moorage records, facilitate boat movements, and oversee moorage billing processes.
- Publish the club’s weekly (Willamette Wind) and quarterly (TellTales) newsletters.
- Conduct tours for prospective members and promote an inclusive, welcoming environment.
Financial Management
- Use QuickBooks to manage billing, accounts receivable, payroll, invoicing, and financial reporting.
- Reconcile payments with the bookkeeper and monitor club expenses.
- Assist the Board with annual budgeting and expense oversight.
Event Planning and Hosting
- Plan, coordinate, and execute club events, regattas, and facility rentals.
- Oversee event logistics, including catering, bar licensing, and volunteer coordination.
- Provide on-site support for event setup, operations, and cleanup.
Administrative and Staff Management
- Leverage Google Workspace for organizational tasks, including document management and communications.
- Manage payroll and coordinate scheduling for hospitality and cleaning staff.
- Oversee club communications, represent WSC in meetings, and prepare monthly management reports.
- Lead projects related to operations, events, and facility maintenance.
- Attend and contribute to monthly Board and weekly management meetings.
- Act as a community liaison to strengthen external relationships.
Maintenance and Repair (~30%)
- Conduct regular inspections of facilities, docks, and boats to ensure safety, cleanliness, and functionality. Conduct some routine maintenance.
- Manage inventory of cleaning supplies, hospitality items, and office needs.
- Schedule and track preventative maintenance for systems (e.g., HVAC, fire suppression).
- Collaborate with the Dock Master and Program Director on maintenance tasks and boat upkeep.